Grants Preparation, Review and Approval
Milestones and Timeline
Review and Approval Milestones and Timeline
Within One Week
Actions: Enable HCC Leadership to Consider Implications
- Summarize the Opportunity and Your Proposed Project Elements
- Get approval from your supervisor, then submit the Summary to the Grants Office, then:
- Department chairs/supervisors/division leaders must approve projects
- Cabinet will review your summary and approve external funding proposals.
- The Grants Office will consult about plans, steward institutional review, and facilitate communication among parties as necessary to address questions and concerns.
HCC Cabinet/Leadership Review: Draft Criteria
- Alignment: strategic plan, institutional priorities
- Best Foot Forward for opportunity: competition with other/multiple approaches? (traffic mgmt)
- Net Potential Enhancement/Benefit: given institutional implications/administrative load, worthwhile?
- Sustainability: what are post-funding ramifications for staffing, programming, participants, etc?
All Systems Go!
Upon "greenlighting" from a supervisor and HCC, proposal preparation may begin
- Review "Grants Roles and Responsibilities" Document
- Download and carefully review application instructions, forms, etc.
- Begin collecting support materials, partner commitments, cost estimates
- Begin to draft narrative text to be formatted for application guidelines or for insertion into online forms
- Begin to draft budget spreadsheets (templates here can be useful even if different forms are required)
- Create a Google Folder in which you can store these, and share the folder with Grants Office staff when you are ready for assistance
Two Weeks Before Deadline
Actions
DOES YOUR PROPOSED PROJECT INCLUDE A REQUEST TO FUND A STAFF POSITION? IF YES,
- Complete the Human Resources Department "Staffing Proposal Form" at (LINK)
IF NO, PROCEED TO THE NEXT STEP!
Five (5) Days Before Deadline
Actions
- Create a Draft Budget, Including
- Direct Material/Program Expenses
- Direct Staffing Expenses (Including Salaries/Wages and Fringe Benefits - Grants Office can advise)
- Indirect Costs (if allowed - Grants Office can advise)
- In-kind budget commitments (time/salaries/wages/materials)
- Share Budget with the Business Office and the Grants Office
Two (2) Days Before Deadline
Actions
- Share your narrative, budget, and all accompanying attachment materials with the Grants Office
- Identify any questions, concerns, gaps
SAMPLE TIMELINE - FOR 6-WEEKS FROM START TO SUBMISSION
SAMPLE TIMELINE - FOR 6-WEEKS FROM START TO SUBMISSION
